AVBC Handbook

Ashland Volleyball Club Handbook 2023-2024

Types of Teams

USA Volleyball provides the opportunity for girls and boys who want to increase their knowledge, understanding, and skill by playing the sport of volleyball.

There are three levels of USA Volleyball juniors’ competition in most ages groups:

For the 2023-2024 AVBC will strive to offer at least one Regional Team per age division.

Rules and Regulations

Ashland Volleyball Club abides by all USA Volleyball and OHSAA rules. Some of these rules are:

Note: If this is your first experience with Club volleyball, please note that not all USA Volleyball rules are the same as high school rules. 

Before Tryouts

Before stepping out on the floor for a tryout session, athletes must complete the following documents:

Athletes trying out for Ashland Volleyball Club do so knowing that they might be asked to play on a National, American, or Regional team. Athletes are placed on teams based on their skill level, using data from tryouts. We try to establish the teams immediately after tryouts. We will announce the names of the athletes accepted to each team and their coach within 3 days of the conclusion of tryouts. We may use the first 2–4 practices to determine team composition of our younger teams. 




Date / Time / Location

10s-12s Sunday, Oct. 22 2-4pm @ Ashland Fieldhouse 

13s & 14s Sunday, Oct. 29 2-5pm @ Ashland Fieldhouse 

15s & older Sunday, Nov 12 5-8pm @ Ashland Fieldhouse 

Any athlete from any school is welcome to try out for Ashland Volleyball Club. We will be evaluating a number of athletes during tryouts. Athletes aspiring to be part of Ashland Volleyball Club will first go through physical tests such as the sprint, agility run, etc and a variety of skill tests.. Evaluation of each player is made based on how well the athlete can pass, set, serve, and hit. Finally, we will observe game situations for players’ intrinsic traits and ability to work within a team environment. 

We select athletes based on the following criteria: ability to be trained, willingness to be a team player, athletic ability for volleyball, athletic potential, work ethic, drive, competitive attitude, current skill ability, and/or experience. We will only select 9 athletes per team.

After Tryouts 

After tryouts, the coaching staff will meet to determine which girls will be offered a contract to participate in our program. Selected players will be contacted via email. Players must respond either by email or by phone to accept a contract within 10 days of offer. If a contract is declined, an alternate will be chosen and the process will be repeated. Once you sign the contract, you may not play for any other USA Volleyball program the remainder of the season. 

Prior Club / Volleyball Experience 

Every athlete will be evaluated each year regardless of previous years status. Each athlete must come to the tryouts ready to compete for a position on one of our teams. An athlete who cannot participate in tryouts because of a limiting physical or medical condition or absence should talk to the Club Director prior to the start of the tryout period to determine the status of their ability to play on one of the teams. Players should never assume because they were on a previous team that they will automatically be on a future team. 

What if I play other other sports?

We will make every effort to schedule practices around prior known athletic commitments. Ashland Volleyball Club understands the importance of school activities: therefore, school activities are considered equal importance to regional level Club teams. 

Our teams require dedication on the part of the athlete for the team to be a success. This means that miss practices could result in forfeiture of playing time. If an athlete has more than three unexcused absences, they may be asked to leave the team without reimbursements of funds. 

Furthermore, athletes' best performances will occur when they are on the top of their game physically and mentally. In order to maintain the body in mind at a peak performance level, an athlete must learn to handle various stresses and deal with recovering processes following workouts. These stresses can be any combination of the following:  poor nutrition, illness, fatigue, insufficient rest between workout sessions, emotional stress from schoolwork, friends or family situations, or other extracurricular activities. It is imperative that you consider this when scheduling your time, activities and the level of commitment to the Club and team. The body can only handle a certain amount of stress within a given time period before illness takes effect or injury. AVBC coaches have taken into account what they need for adequate rest and recovery in order to avoid excessive stress, but it is also the parents’ responsibility to monitor and make certain that the players are practicing healthy habits.

Ashland Volleyball Club Fees 

2023-2024 Season Fees: 

11s/12s teams: $700

13s-17s teams: $850

This covers all tournament entry fees, club fees, coaches fees, 2 jerseys, and a ball.

Fees are to be paid by check to: 

Ashland Volleyball Club LLC

1/2 of fee must be paid by November 27th 

Final payment must be paid before the team's first practice (1st/2nd week of January)

Fees must be paid in full by the team's first practice.

Do not give any fee money to a coach. Coaches have been instructed not to accept fees.

If you’d like a payment plan, reach out to the Club Director to make arrangements.

Playing Time

We do not guarantee equal playing time on any team or at any event. Ashland Volleyball Club  has the philosophy that what you pay for is instruction time during practices. 

Playing time for athletes is determined by attendance, attitude, effort, performance, the athlete's potential, the team's needs at the moment and is left solely to the discretion of the coach. 

The “coaching decision” is not up for debate or question. Athletes are encouraged to ask what they can improve on for a chance at more playing time (see Grievance Procedure). 

Rules and Regulations 

Weather and Cancelation 

In case of inclement weather, check the website for any announcement of practice cancellations. Coaches will indicate the status of practice an hour before start time.  However, in all cases it is the responsibility of each parent to determine if it is safe to travel and attend practice. It is recommended that you contact your coach to check the status of practice and inform them of your decision. Due to the limited amount of gym time available in the winter seasons, if practice is canceled due to weather it will not be rescheduled. 

Practice Rules 

Tournament Rules 


Officiating is the shared responsibility of the entire team. All athletes are required to learn to keep the scoreboard, line judge, scorekeeping, score flipping, and officiating. Each coach will determine the rotation for their team to follow for officiating assignments. Team members may not use electronic devices while working in any manner during their officiating assignments. Every player is required to stay until the end of the team's officiating responsibility. Do not ask the coach if you can leave early. You are expected to stay to complete the officiating responsibility.  

Grievance Procedure 

Competitive team athletics, by its very nature, creates situations where everyone may not be happy all the time. Knowing when to communicate and how to communicate with your athlete's coach may be a concern for parents at some time during the season. Most often the concern is how to inquire about issues surrounding playing time. 

At Ashland Volleyball Club, we encourage the athlete to take responsibility for their participation. For this reason, we expect the athlete to talk to the coach first when they have a problem concerning their playing time, or if they are unclear about what the coach expects from them at any time. The appropriate time to do this is for the athlete to ask the coach before or after a practice what they need to do to get more opportunities to play in matches. Most of the time, the athlete knows why they may not be playing as much as a teammate when the parent may not. 

Parents can best support their athlete by helping them set goals to achieve more opportunities. 

Coaches have been instructed not to discuss coaching decisions with parents. These coaching decisions include, but are not limited to specific match decisions, substitution patterns, etc. 

The coach will not be required to defend his/her thought process or conclusions in the determination of playing time, and it is out of line for a parent to inquire.

Parents are never to confront a coach at a tournament. Specifically, the procedures to follow if you as a parent, or your athlete as a member of an AVBC  team, have concerns about policies or a coach's actions are in this order: 

Other Policies Regarding Grievances 

Ashland Volleyball Club will not tolerate hostile, aggressive confrontations between a parent and any official, or a parent and any coach, or a parent and any athlete, or a parent and any other parent, whether the coach, athlete or other parent is a member of AVBC or not. Violation of this policy may result in the athlete being dismissed from AVBC without refund. 

It is inappropriate for an athlete or a parent to approach other AVBC members about a problem the athlete or parent is having with a coach about objections to coaching decisions or about disagreement with an administrative decision. Asking uninvolved people to take sides in an issue is unfair to the third party and to the club. This situation also applies to social media. For the psychological health of the teams and the club as a whole, grievances need to be handled between the parties involved and in the proper manner. 

If an athlete or parent is approached and asked to listen to, or express an opinion about matters between two other parties in the club, it is strongly encouraged to refer the complaining party to take the matter up with either the coach in question, the coach, and/or the Club Director. 

Any member who, as a third party, hears remarks or stories about AVBC, its employees or its policies, that cause the member to be concerned, is encouraged to contact the coach and/or the Club Director immediately to determine the facts, or to alert the club administration to a situation it may be unaware of. It is detrimental to everyone involved to repeat complaints you hear or overhear to other uninvolved parties. By the time a story gets to the third or fourth party, it frequently bears little resemblance to the truth or the facts of the situation. 

Please refrain from negative comments around your athlete or other athletes. Young athletes are very impressionable and if they are involved in these manners, such as complaining about the coach, the coach's style or any Ashland Volleyball Club policies, this can have an adverse effect on their performance and/or attitude. If you, as a parent, are unhappy about something… it is encouraged that you follow the grievance procedure of this guide to resolve the matter. 

Repetitive complaining to the athlete(s) or other third parties that interferes with the club’s efforts to pursue its stated mission and purpose may be cause for dismissal from the Club.


Tournaments can last anywhere between one to three days. The 6-8 tournaments at each age level are included in the program fees. Teams begin in Pool Play and will play each team in their pool. Based on record, teams will advance to either the Gold, Silver, or Bronze bracket. 

Please check either the Ashland Volleyball Club website for links to tournament info or the OVR website for tournament information

For most tournaments it is recommended to bring your own chairs. Please be advised that the coolers are not permitted at any sites. Some players bring pillows and blankets so they can rest between matches. Games, homework, books, or recommended activities to pass the time during a long tournament day. Arrive early so you can help set up your team area and get ready to warm up. Except for starting times, most tournaments do not follow a set time schedule. Matches will begin 10 minutes after the end of the previous match. If the tournament is conducted efficiently, it should be over around 6:00 PM – expect to be there all day. 

At the conclusion of a tournament, each team must clean their own area. No trash is to be left on the floors, tables or other areas or the team established its camp. If using any of the other sites, chairs or tables, they must be returned to the original location. Teams failing to clean their area after leaving a tournament will be fined by the OVR.

Refund Policy

By accepting your contract, you are agreeing to pay your contract in full. Our Club fees are nonrefundable. You are contractually liable to pay your fees in spite of injury, job loss, etc. An exception may be made if the player and/or our organization are unable to complete a season, at which point a prorated refund will be given minus Club expenses.